Accounts Payable Analyst
Harleysville, PA
Full Time
Finance
Mid Level
| JOB SUMMARY |
The Accounts Payable (AP) Analyst in the construction industry is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely payment of vendor invoices, subcontractors, and project-related expenses. This role requires a strong understanding of construction accounting practices, including job costing, contract compliance, lien waivers, and subcontractor documentation.
| KEY RESPONSIBILITIES |
- Process high-volume invoices for vendors, subcontractors, and suppliers with accuracy and timeliness
- Review and verify invoices against purchase orders, contracts, and project budgets
- Ensure proper coding of expenses to jobs, cost codes, and general ledger accounts
- Manage subcontractor payments, including tracking and collecting lien waivers, insurance certificates, and compliance documents
- Coordinate with project managers and procurement teams to resolve invoice discrepancies
- Prepare and execute weekly check runs, ACH, and wire payments
- Maintain accurate AP records and ensure proper documentation for audits
- Monitor aging reports and address outstanding liabilities
- Assist with month-end close, including accruals and reconciliations
- Ensure compliance with company policies and relevant construction regulations
| TEAM VERITAS |
- Attend and participate in scheduled meetings.
- Support cross functional team initiatives.
- Serve as brand ambassador of Veritas; Create and develop excellent relationships with key contacts
- Participate in Veritas CARES community events when possible.
- Balance team and individual responsibilities; give and welcome feedback, contribute to building positive team spirit; put success of team above own interests.
- Willingness to perform any and all duties as assigned by leadership to support the team; respectful attitude and professional approach to leadership decisions.
- Participate in events and any other activities defined and required by leadership.
- Implementing daily the Core Values: Vision of ways to improve accounting processes and QuickBooks; Excellence by ensuring accuracy on all financial data; Respectful of clients, team members and leadership; Integrity by always being honest and fair in all areas; Teamwork by listening and hearing what others say and working together to find a solution that's best for all; Achieve with having a positive, can-do attitude and meeting/exceeding your goals; Serve by being a good steward and helping others in need.
| REQUIRED SKILLS AND QUALIFICATIONS |
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
- 2+ years of accounts payable experience, preferably in construction or a related industry
- Strong knowledge of job costing, subcontractor billing, and construction compliance requirements
- Familiarity with lien waivers, W-9s, and 1099 reporting
- Proficient computer skills in Microsoft Office Suite (Word, Excel, Teams, Outlook), and with accounting software, QuickBooks preferred.
- High attention to detail and strong organizational skills
- Ability to prioritize and manage multiple deadlines in a fast-paced environment
- Strong communication and problem-solving skills
- Construction industry experience is highly preferred due to the complexity of subcontractor management, compliance requirements, and job costing structures
- Analytical and detail-oriented mindset
- Accountability and accuracy in financial processing
- Strong organizational and time management skills
- Ability to collaborate cross-functionally with project and finance teams
- Integrity and confidentiality in handling financial data
- Must be a self-starter with the ability to work independently, or as part of a team.
- Interpersonal/Communication Skills/Writing Skills - Ability to communicate effectively and tactfully (written and oral) with customers and stakeholders as well as fellow team members; is objective and open to other views; welcomes feedback.
- Professional approach with unquestionable integrity, credibility, and character; demonstrate high moral and ethical behavior.
- Continually required to sit, listen, talk and utilize hands and fingers with dexterity.
- Frequently required to stand, walk, and bend. Occasionally required to stoop or kneel.
- Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
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